Home

Latest News

Contacts

Assoc Documents & Forms

HOA Committees

Meeting Minutes

Ponds

Estoppel Information

Crime Watch

Interesting Links

HOA Committees

Volunteer Oak Grove board members and residents form the HOA Committees:

Architectural Control Committee (ACC)

Architectural Control Committee meetings are held on the second Tuesday of each month at Ferman Dealership on SR 54.  All meetings start at 7pm and adjourn within 1 hour.  Volunteer participation is EASY!  It includes your attendance at the meeting and assisting to uphold the following responsibilities of the committee:

Instructions for Requesting Approval

·      Submit the ACC Request form. You may e-mail a copy to the Architectural Chairperson, fax (813) 448-3841 or USPS mail the form to the Association address listed on the Home page. IF YOU ARE PAINTING YOUR HOME, even if you are painting the exact same color as you currently have, you must fill out the ACC paint request form and receive written permission.  The Sherwin Williams store located at 2409 Raden Drive in Land O' Lakes will give Oak Grove residents a 25% off discount by stating Oak Grove HOA at checkout. For further information, you can contact the store at 813-909-2152.

·    Submit 2 copies of your lot survey (per the Covenants) for all outdoor requests.  Draw out plans on one copy of the survey.  (Do NOT submit original certified survey copy)

·    If a contractor will do the work, provide a copy of the contractor’s proposal (dollar amounts are not necessary) with detail plans including drawings, supplies, colors, textures, etc.)

·    If the work will be completed by you, provide a detailed list of all materials, colors, textures, and drawings; and

·    Submit any photos, additional drawings with dimensions or sketches of the work to be performed that you feel may help in the Committee's decision making.

·    You must receive written approval from the Architectural Control Committee (ACC) before any work can be started.  This approval assists to ensure you are not performing improvements which may be in violation of the Association deed restrictions;

·    The approval submission items as stated above will not be returned to you. All submitted documents must be kept as part of the Association records. Please make any copies necessary for your files prior to submission to the Association;

·    There are NO verbal requests or approvals - everything must be in writing and maintained in your Association file. Letters of approval or denial are mailed within 10 days of the ACC monthly meeting, provided all required information is received. If we do not receive the required information, your request WILL BE RETURNED and you will need to RESUBMIT and wait for the next month’s meeting.  However, the ACC Chairperson will make all attempts to contact you to obtain timely submission of any information you did not adequately submit;

·    No one, including a Board member or the ACC Chairperson, can make approvals on his or her own. You must follow the proper procedures and allow the Architectural Control Committee time to meet, review all paperwork and make their decision.  Exceptions to established processes will NOT be made even in time crunch instances.  Please submit all requests and documents timely prior to each Committee meeting.

Do you have questions about the ACC submission requirements?  Are you not certain if your improvement requires

approval from the Architectural Committee? Please ask the Architectural Chairperson or (813) 448-3841! The

Association and Committee would like to address any questions about your upcoming plans before you make a

purchase.  We find that your questions help avoid potential problems of a deed restriction violation.

Read ACC meeting minutes at the MINUTES OF MEETINGS tab.

Violations Committee (VC)

Oak Grove is a deed restricted community. Deed restrictions are necessary to facilitate steady home prices and a uniform community appearance. Fortunately for Oak Grove, the deed restrictions are minimal and are voted upon by the community homeowners. 

Monthly, the Violations Committee  monitors the community for deed restriction violations (see Deed Restriction Resolution). Monitoring involves no more than 1 hour a month from each volunteer.  Based on volunteer monitoring and complaints received and reviewed, the Violations Chairperson prepares violation letters to residents for prompt attention of their existing violation(s).  Violations that are unresolved in the predetermined period require a meeting and decision of the Violations Remediation Committee.  Recommendations, including fines, are provided to the board for consideration of an appropriate action against the violating property.

Violation letters do not mean that you are a bad homeowner.  The Board is committed to the enforcement of deed restrictions. It is not a job that any volunteer Board or committee member enjoys, but it is the Board’s fiduciary responsibility to the Association members.   Please take all necessary actions to correct your violations timely prior to further action as required by the Association.  Further action can become costly to the violating party (including fines, correction assessments, and attorney fees) than just taking the time promptly correct the issue.  Keep in mind that just because an infraction had not been enforced in the past does not give an Owner the right to violate that restriction. Nor is the lack of previous enforcement meant as approval from the Association.   

Very important notes about deed restrictions -Two instances of case law underline how the Oak Grove Association must act in the enforcement of deed restrictions:

1) The Association must enforce ALL deed restrictions, or enforce NO of the deed restrictions.

2) The Association deed restrictions must be enforced in a uniform manner. Association cannot pick and choose which deed restrictions to enforce and not to enforce. This means, you may receive a violation letter for something you perceive to be a very small matter while you notice your neighbor with a larger infraction.  Regardless of the degree of the violation, both will receive a letter if you are not in compliance with the deed restrictions.

Please report a deed restriction violation to the Violations Committee Chairperson and include:

• House number and street name of the lot in violation;

• A detail description of the violation including location on the lot; and

• Pictures of the violation (if possible)

The Violations Chairperson will investigate all reported concerns BEFORE a letter is mailed. 

**Please note that some matters may NOT be addressable by the Association or Violations Committee if the concern is NOT defined in the HOA deed restrictions or Association documents.  These concerns include:  dog barking at a neighbor's house next door (county noise ordinance); trash piled up on the side or rear of the neighbors house (county code compliance).  However, the Committee will be happy to assist by contacting the county where appropriate.  If you would like to submit a concern to Pasco County, please contact them via the Pasco County website under the top menu 'Customer Service Center' or via phone at 727-847-8110.

Read the Violations Meeting minutes under MINUTES OF MEETINGS tab. 

Maintenance

This area is under construction